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MR Solutions career site

Administration

Personal Assistant multilingual

Discover rewarding careers at the heart of administration!

Whether coordinating internal operations, streamlining communication between departments, ensuring compliance, or supporting digital transformation, administrative professionals play a central role in the success of Belgian and international companies.

Thanks to their organizational skills, versatility, and mastery of digital tools, they create the ideal conditions for each employee to focus on what matters most. In a constantly evolving world of work, these behind-the-scenes experts are becoming visible pillars of collective efficiency.

Job offers in the administrative sector reflect this growing importance: they seek agile, committed individuals ready to take on the challenges of tomorrow. Because behind every successful company, there is a solid, proactive, and forward-looking administration.

No matter the sector of activity....

The importance of having professionals like you in these roles!

  • The backbone of the organization

    Administrative functions ensure the structure and stability of the company. You orchestrate information flows, ensure proper record keeping, and ensure that each department has the resources it needs to operate efficiently.

    Without them, the entire internal machinery would grind to a halt!

  • A key role in overall productivity

    By optimizing processes, managing priorities, and facilitating internal communication, you enable teams to focus on their core business.

    The result? Less wasted time, greater efficiency, and better team performance.

  • Guarantor of compliance and reliability

    Meeting deadlines, managing legal obligations, secure archiving, monitoring contracts... you are the guardians of compliance.

    They protect the company against legal risks and ensure impeccable traceability of operations.

The evolution of administrative functions

Administrative positions have undergone a profound transformation, driven by technological, societal and economic developments.

Administrative positions have undergone a veritable metamorphosis. Long centered on repetitive and manual tasks, they have been modernized thanks to digital technologies. Today, digital tools not only automate processes but also streamline document management and internal communication.

With the widespread adoption of hybrid work, administrative teams are becoming more mobile and autonomous. They organize, plan, and collaborate remotely, thanks to shared platforms and cloud environments.

This transformation is accompanied by an increase in skills: professionals must now master collaborative software, understand project management logic, integrate artificial intelligence into their practices, and strengthen their communication.

Administration is thus becoming an agile, connected, and strategic function, serving the company's overall performance.

Key Trends to Remember

Digitization of Processes

Digital tools are replacing manual tasks: electronic document management (EDM), invoice automation, electronic signatures, and collaborative platforms. This enables gains in efficiency, traceability, and security.

Automation and AI

Intelligent software takes over repetitive tasks such as data entry, scheduling, and email management. Administrative tasks become more strategic, with a renewed focus on analysis, coordination, and optimization.

Remote work and flexibility

With the rise of hybrid work, administrative functions must adapt to dispersed teams, cloud-based tools, and asynchronous communication. This requires a new work organization and greater autonomy.

Which main skills are required for administrative positions?

Administrative professionals in 2025 must be versatile, agile, and solution-oriented. Here are the most sought-after skills:

  • Technical Skills


    * Proficiency in advanced office tools (Excel, Word, PowerPoint, Outlook).

    * Use of specialized software: ERP (SAP, Odoo), CRM (Salesforce), HR or accounting management tools.

    * Basic electronic document management and cybersecurity skills.

    • Digital Skills


      * Digital culture: understanding of cloud tools and collaborative platforms (Teams, Google Workspace, Notion).

      * Ability to learn new tools quickly.

      * Use of AI to automate certain tasks (e.g., writing emails, summarizing documents).

      • Soft skills

        * Organization and rigor: ability to manage multiple tasks simultaneously and meet deadlines.

        * Clear and professional communication, both written and oral.

        * Discretion and a sense of confidentiality, particularly when handling sensitive data.

        * Teamwork and service-oriented, to collaborate effectively with all departments.

        * Adaptability and autonomy in a constantly evolving environment.

      Here is a non-exhaustive list of functions found in administration:

      • The Personal Assistant is the right-hand man of executives and professionals. Organizing busy schedules, coordinating complex travel, and managing multiple priorities are at the heart of their role. With time management skills and the ability to anticipate needs (professional and personal), the Personal Assistant is a true asset in ensuring optimal efficiency.

      • With a strategic vision, the Executive Secretary supports senior executives in managing their projects and decision-making. They ensure that every detail is taken into account, enabling seamless organization.

      • Focused on all office operations, the Office Manager is responsible for managing resources and the work environment. They optimize internal organization and ensure that every aspect of the office runs smoothly.

      • Specializing in the legal field, the legal assistant supports lawyers and legal teams with administrative tasks. They conduct research, prepare legal documents, and manage files, ensuring that all legal procedures are followed.

      • The key role of this position is to provide operational and administrative support to several senior executives. They facilitate communication between different teams and contribute to the implementation of efficient processes to achieve the company's objectives.

      • Versatile and adaptable, the administrative assistant manages daily tasks, from document processing to correspondence management. They ensure the organization and smooth flow of operations within your company.

      • Greet visitors, handle incoming calls, and direct requests to the appropriate contact. The receptionist also handles administrative tasks (correspondence, document processing, contacts with suppliers, etc.).

      Open positions